HCP Schools Visit Booking Form

School Visit Booking Request Form

Form guidelines

Complete this form to request a booking for a school visit to Hampton Court Palace at the reduced education rate. Before filling in this form:

Consider the type of visit you would like to book, Self-led or an education session.
Check that the date you wish to book falls within our term dates.
If you are visiting over multiple days, please ensure you complete separate booking forms.

If you have questions and would like to enquire about a visit before submitting this request form, please contact the team at [email protected].

New for 2024/25 – We have introduced a maximum group size of 150 students per visit, if you wish to bring more students, please split them across multiple dates. If this is not possible, please contact us to discuss further.

Contact details

Name of school/agency *

Group/school name Only applicable if booked via an agency

Is your school part of an Academy Trust? *

Yes No

Provide Academy Trust name

Street name *

Town/city *

County *

Country *

Postcode * Please enter your postcode in the following format KT8 9AU

Telephone *

Visit organiser name * Please provide title, forename, surname

Visit organiser email address *

Finance contact name * Please provide title, forename and surname (This must be a different contact from the main organiser).

Finance contact email address *

Do you have a purchase order number you would like us to add to your invoice? *

Yes No

Please provide your purchase order number if you have one *

If you selected other, please specify

Group details

Number of pupils in group (Aged 15 and below) *

Number of students in group (Aged 16+)

If a mixed group please state which year groups are included

Do you have any pupils/students who require 1:1 SEND support? *

Yes No

How many, pupils/students require 1:1 SEND support? *

Please outline details of SEND, access, or any other special requirements for your group e.g., wheelchair users, sensory impairment, pupils with ASD etc. This will help us to prepare accordingly and ensure we are able to provide you with the correct information

Total number of adults, including 1:1 support adults. * You must have a minimum ratio of 1:4 for EYFS, 1:5 for KS1, 1:10 for KS2 - 4 and 1:15 for KS5 and above. SEND groups can determine their own ratios. Adults above the required ratios will be charged for. 1.1 support adults will be free of charge.

Type of visit

Please choose the type of visit you would like to request below. Please note educational sessions come at an additional cost.

Request date of visit

All visits available during UK term time. Wednesdays - Fridays only (except our Schools only Tuesdays). Please provide 3 possible dates within term time for a visit. A member of the schools booking team will be in touch to let you know if the dates you select are unavailable. If booking education sessions, all dates requested must be at least 6 weeks away.

1st choice date *

2nd choice date

3rd choice date

Estimated time of arrival (We advise schools on self-led visits to arrive after 10.45, this is to manage capacity in the Clore Learning Centre).

Request a session

Please note that each session has a maximum capacity and you might need to book more than one session if you are visiting with a large group. Consult the website to find out the maximum capacity for each session. For information on the sessions available at Hampton Court Palace visit our Hampton Court Palace sessions page.

Request a 2nd session

If you would like each class visiting to do more than one session during their visit, please choose a second session and timeslot. Consult the website to find out the maximum capacity for each session. For information on the sessions available at Hampton Court Palace visit our Hampton Court Palace sessions page.

Any additional comments

Terms and Conditions

Please ensure you have read our terms and conditions. For information on how we collect and manage your data see our customer promise and privacy policy.

I have read the terms and conditions and accept that the submission of this form constitutes a request for a booking to be made and that we will be liable for payment and that alterations/cancellations may incur fees. *

I give permission to store and process my data. *

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By submitting this booking form, you are making a request for a booking to be made for your group. The visit should only be considered confirmed when a booking confirmation email and invoice is sent to you. This can take up to 10 days so please allow this time before contacting the team to check on progress. We work through requests in the date order they are received, and our response time will vary depending on how busy we are.

We may combine (non-personal) data about your school with information from the government's school census to understand more about the demographic profile of the schools visiting us. This helps us to develop our schools service to reach a wide range of schools.